How Gathr IQ Works
From setup to check-in, here's exactly how Gathr IQ makes attendance tracking effortless for your church.
Setting Up Your Check-In System
Three simple steps to get your church ready for seamless attendance tracking.
Create a Room
Start by creating rooms for different areas of your church—the main sanctuary, kids ministry, youth group, or any other space where you want to track attendance.
- Name your room (e.g., "Main Sanctuary", "Kids Room A")
- Set capacity limits if needed
- Assign team members to manage the room
- Each room gets its own unique QR code
Create an Event
Set up recurring or one-time events tied to your rooms. Events help you organize attendance by service, class, or activity.
- Choose the room for your event
- Set the date and time
- Make it recurring (weekly, monthly, etc.)
- Add event-specific details or instructions
Design Your Landing Page
Customize the check-in experience with your church's branding. When visitors scan the QR code, they'll see a page that feels like home.
- Upload your church logo
- Choose your brand colors
- Add a welcome message
- Preview exactly what visitors will see
The Check-In Flow
What your members experience when they arrive at church.
Scan & Sign Up
Visitors scan your QR code with their phone camera—no app needed. First-time visitors enter their name and phone number to create their profile.
- Works with any smartphone camera
- No app download required
- Simple form: just name and phone
- Add family members in seconds
Verify via SMS
We send a quick verification code to their phone. This ensures accurate records and prevents duplicate entries.
- 6-digit code sent instantly
- One-time verification per device
- Secure and spam-free
- Code expires after 10 minutes
Check In
Once verified, visitors select who's checking in—themselves, their kids, or the whole family. One tap and they're done.
- Select individual or family members
- See real-time confirmation
- Option to add new family members
- Check-in takes under 5 seconds
07 Return Visits: Instant Check-In
Here's where the magic happens. On return visits, we remember the device—so returning members just scan and tap to check in. No login, no re-entering info, just a seamless experience every week.
Returning members check in with just one scan and one tap—every single week.